Inventory adjustments are made because there is a discrepancy between the physical stock quantities and the system stock quantities for a given product. Adjustments allow the warehouse adjust quantities for freight that has been damaged, adjust quantities for missing freight, and/or adjust quantities for found freight. Typically discrepancies or damages are found during a cycle count. The frequency and type of cycle counts depend on the client’s SOP.
Since adjustments have a financial impact on both SEKO and the client, only certain users have access to make/confirm adjustments to product quantities.
If inventory needs to be adjusted for the client, follow the below steps:
Step 1: Verify location , and product, and LPN
The operator selects ‘Inventory Adjustments’ from menu
The location is scanned
If the location scanned is not a valid location, the operator is prompted to scan a valid location
The operator then scans the product
If the product scanned is not a valid product, the operator is prompted to scan a valid product
Step 2: Record Updated Quantity
Depending on the location the product is stored in and the fields the product requires for capture(?) the operator follows the process below:
If the product is associated to a LPN in a 'LPN Controlled Location' [link definition of LPN controlled location (terms glossary)] the operator scans the LPN
An invalid LPN scan prompts the operator to scan a valid LPN
If the product is Lot Controlled or requires a serial number to be stored at the inventory level the system will prompt the operator to scan/capture the data
If the product is not associated to a LPN in a ‘LPN Controlled Location’, the system displays the current quantity