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Description

This method can be called to create new sales orders in SupplyStreamSEKO 360. The products within the order must have sufficient available stock for the order to be created if "PushToDC" is set to true.

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  • The Sales Order is defined by the SalesOrderNumber (Identifier)
  • If one Line Item in the sales order returns an error (for example, 'Error Submitting SalesOrder: TESTSO - Error. Product 5963405 has no free stock.'), then the entire sales order fails to upload.
  • The address is not validated on upload.
  • The sales order cannot be edited once uploaded.
  • In a CSV, if a sales order number is used, and then repeated later on in the file (separated by another sales order), these entities will be treated as separate sales orders.
  • A single Sales Order (defined by the Sales Order number) does not accept multiple lines of the same ProductCode. 
  • Anything that comes through as a SalesOrderLineItem will need inventory and we will need to fully process as a pick.
  • Once a Sales Order is at status Dispatched, the Sales Order is closed. No further dispatches will be sent for this sales order.
  • If there is not enough or no stock for a SKU on an order, the order will be rejected. The sales order would either need to be uploaded again once the stock is present, the out of stock SKU's removed (or quantity reduced), or the order cancelled on the client system.
  • In a CSV file, if you have a multi line order, the details of the order (address, SO number, etc.), must be included on every row.
  • A web contact consists of DeliveryAddress: First Name, Last Name, Email Address, Phone Number.

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API

FTP

Manual

XML

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JSON

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CSV


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Entity Relationships

This diagram shows the high level relationship between the entities detailed in the Field Level Details section of this page.

Field level details

SalesOrder







Field

Description

Data Type

Value Limits

Requirement

Use on standard documents

Field returned in service ID/table/field (multi services split by ";")

SalesOrderNumber

Sales Order Number. Must be unique.

nvarchar(50)

Must be unique.

Mandatory

Dispatch Note, Commercial Inv

12/Dispatch/SalesOrderNumber

SalesOrderReference

Open reference field

nvarchar(50)



Dispatch Note, Commercial Inv

12/Dispatch/SalesOrderReference

CourierName

Courier the goods should be dispatched on. CourierName accepted values supplied by SEKO.


Nvarchar(100)

Values provided by SEKO

If required by DC



CourierService

Courier service the goods should be dispatched on. CourierService accepted values supplied by SEKO.

Nvarchar(100)

Values provided by SEKO

If required by DC



Notes

Open notes field that appears on the standard outbound documentation

nvarchar(4000)



Dispatch Note, Commercial Inv


SpecialInstructions

A note to the DC. (Not seen if wave picking is used).

nvarchar(4000)





SalesOrderDate

The date as appears on the outbound documentation. If left blank, the date in which the sales order was created will be used. Other CSV date format options available at request.

Datetime

API: YYYY-MM-dd e.g. 2013-12-12

yyyyMMdd HHmmss
hh = 12-hour clock from 01 to 12
HH = 24-hour clock from 00 to 23


Dispatch Note, Commercial Inv


OrderType

We exclude the following order types from Wave Picking: Retail, Wholesale, WorkOrder. Typically we use Retail or Wholesale to manage trade. Work Order is for managing internal builds etc, in the DC.

If the Web order type is used, this is the same as using the Load Web Sales Orders service.

nvarchar(100)

Standard, Web, Retail, Wholesale, WorkOrder

Mandatory



SalesInvoiceNumber

Sales Invoice number

nvarchar(100)




12/Dispatch/ SalesInvoiceNumber

NotificationMethodMethod in which the customer wishes to be
contacted by the carrier (if applicable - typically controlled within the carrier portal):
email = Email Notification
SMS = Text / SMS Notification
Nvarchar(50)SMS,EMAIL


GiftMessage

The message to the person the gift is being sent to. Pick Note will specify "Yes" if a Gift Message is present.

nvarchar(500)





GiftMessageFrom

The person the gift is from. The new field can be populated as required, including personalised names i.e. “Mum”. If first name and last name is required, the entire name should be populated within this field. 

nvarchar(100)





GiftMessageTo

The person who the gift is being sent to. The new field can be populated as required, including personalised names i.e. “Dad”. It also allows the user to specify the “To” when the gift message is for someone else who lives at the same address as the delivery recipient. If first name and last name is required, the entire name should be populated within this field. 

nvarchar(100)





ScheduledShipDate

Date in which the sales order should be dispatched. Only to be used with trade orders.

Datetime

API: YYYY-MM-dd e.g. 2013-12-12




ShipmentTerms

DDP, DDU & DAP are the options.

nvarchar(100)


Conditional: When required for the carrier 

Commercial Inv


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SalesOrderLineItem







Field

Description

Data Type

Value Limits

Requirement

Use on standard documents

Field returned in service ID/table/field (multi services split by ";")

LineNumber

Integer that uniquely identifies a line of an order. Must be more than 0. Character length restriction on the Line Number is 8 .

The SupplyStream SEKO 360 system will order the line items by ascending LineNumber. For CSV, can be auto incremented if this cannot be provided, which will increment each sales order starting from 1.

Int


Mandatory


12/DispatchLineItem/LineNumber

ProductCode

SKU to be dispatched. Must be unique per sales order. There must be available stock on the SKU.

nvarchar(100)


Mandatory

Dispatch Note, Commercial Inv

12/DispatchLineItem/ProductCode

OrderLineMessage

Message assigned to the SKU on line level. Used for purposes such as engraving, where the engrave message would appear in this field. 

If the clients populate the "Order Line Message" , then this order will be a non standard requirement

nvarchar(250)





Quantity

Quantity of the SKU to be dispatched in units. Line Item Quantity needs to be greater than zero. Unit quantity should match the inbound quantity (per EACH)

Int


Mandatory



UnitPrice

The price of the unit (per unit) i.e. 4.99. Ex VAT if VAT field is provided in separate VAT field. Unit price should not be 0 if required by carrier or Commercial Invoice required. Unit Price is recalculated on short shipment.

decimal(18, 2)


Conditional: if required for shipping

If  VAT ispopulated

Commercial Inv


VAT

The VAT of the unit (per unit) i.e. 0.67. This is added together to the Unit Price * Quantity value in the "Amount" column on the standard commercial invoice.
(UnitPrice * Quantity) + (VAT * Quantity) = Amount
VAT is recalculated on short shipment.

As a note, if supplying VAT irrespective of DDU/DDP, the unit value must be NET not GROSS.

If “SalesOrderLineItem.Vat” is greater than zero then “SalesOrderLineItem.UnitPrice” is required

decimal(18, 2)


Conditional: When required for the carrier 



CurrencyCode

The currency code of the unit price etc. (ISO-3). Use the same code for the entire order.

nchar(3)


Conditional: if UnitPrice or VAT are populated

Commercial Inv



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