XML

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JSON

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CSV

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SalesOrderNumber

Sales Order Number. Must be unique.

nvarchar(50)

Must be unique.

Mandatory

Dispatch Note, Commercial Inv

12/Dispatch/SalesOrderNumber

SalesOrderReference

Open reference field. Can be used as a uer-defined unique field.

nvarchar(50)

Dispatch Note, Commercial Inv

12/Dispatch/SalesOrderReference

CourierName

Courier the goods should be dispatched on. CourierName accepted values supplied by SEKO.

Nvarchar(100)

Values provided by SEKO

If required by DC

CourierService

Courier service the goods should be dispatched on. CourierService accepted values supplied by SEKO.

Nvarchar(100)

Values provided by SEKO

If required by DC

Notes

Open notes field that appears on the standard outbound documentation

nvarchar(4000)

Dispatch Note, Commercial Inv

SpecialInstructions

A note to the DC. (Not seen if wave picking is used).

nvarchar(4000)

Pick Note

(Not seen if wave picking is used).

SalesOrderDate

The date as appears on the outbound documentation. If left blank, the date in which the sales order was created will be used. Other CSV date format options available at request.

Datetime

API: YYYY-MM-dd e.g. 2013-12-12

yyyyMMdd HHmmss
hh = 12-hour clock from 01 to 12
HH = 24-hour clock from 00 to 23

Dispatch Note, Commercial Inv

OrderType

We exclude the following order types from Wave Picking: Retail, Wholesale, WorkOrder. Typically we use Retail or Wholesale to manage trade. Work Order is for managing internal builds etc, in the DC.

If the Web order type is used, this is the same as using the Load Web Sales Orders service.

nvarchar(100)

Standard, Web, Retail, Wholesale, WorkOrder

Mandatory

SalesInvoiceNumber

Sales Invoice number. If Tracking ID to be passed this is the field to use.

nvarchar(100)

12/Dispatch/ SalesInvoiceNumber

NotificationMethod

Method in which the customer wishes to be
contacted by the carrier (if applicable - typically controlled within the carrier portal):
email = Email Notification
SMS = Text / SMS Notification

Nvarchar(50)

SMS,EMAIL

GiftMessage

The message to the person the gift is being sent to. Pick Note will specify "Yes" if a Gift Message is present.

nvarchar(500)

GiftMessageFrom

The person the gift is from. The new field can be populated as required, including personalised names i.e. “Mum”. If first name and last name is required, the entire name should be populated within this field. 

nvarchar(100)

GiftMessageTo

The person who the gift is being sent to. The new field can be populated as required, including personalised names i.e. “Dad”. It also allows the user to specify the “To” when the gift message is for someone else who lives at the same address as the delivery recipient. If first name and last name is required, the entire name should be populated within this field. 

nvarchar(100)

ScheduledShipDate

Date in which the sales order should be dispatched. Only to be used with trade orders.

Datetime

API: YYYY-MM-dd e.g. 2013-12-12

ShipmentTerms

DDP, DDU & DAP are the options.

nvarchar(100)

Conditional: When required for the carrier 

Commercial Inv

CompanyCode

Unique ship to code that can be used to retrieve company details. 

With "On the fly company creation" turned on:

• If the code is an existing code in SS, the company description supplied in the order will be ignored

• If the code is new, the company description will be taken from the order, and stored on SS for all future orders that use this code.

nvarchar(100)

Mandatory

CompanyDescription

The name of the company delivering to. See section "The 'On the fly' company code creation function" on this page for more details on using this.

nvarchar(200)

Mandatory

Dispatch Note, Commercial Inv

FirstName

First name of the delivery contact. If provided, this value will take presidence over the CompanyDescription on some carriers address labelling, such as Hermes.

nvarchar(50)

Dispatch Note, Commercial Inv, Pick Note

12/Dispatch/ ShipToAttention

LastName

Last name of the delivery contact

nvarchar(50)

Dispatch Note, Commercial Inv, Pick Note

12/Dispatch/ ShipToAttention

Line1

Line 1 of the delivery contacts address

nvarchar(100)

Mandatory

Dispatch Note, Commercial Inv, Pick Note

12/Dispatch/ DeliveryAddressLine1

Line2

Line 2 of the delivery contacts address

nvarchar(100)

Dispatch Note, Commercial Inv

12/Dispatch/ DeliveryAddressLine2

Line3

Line 3 of the delivery contacts address

nvarchar(100)

Commercial Inv

12/Dispatch/ DeliveryAddressLine3

Line4

Placeholder

nvarchar(100)

City

City of the delivery contacts address

nvarchar(50)

Mandatory

Dispatch Note, Commercial Inv, Pick Note

12/Dispatch/ DeliveryAddressCity

County

County of the delivery contacts address

nvarchar(50)

Mandatory

Commercial Inv, Pick Note

12/Dispatch/ DeliveryAddressCounty

PostcodeZip

Postcode of the delivery contacts address. Postcode is not validated by the SEKO system

nvarchar(20)

Mandatory

Dispatch Note, Commercial Inv, Pick Note

12/Dispatch/ DeliveryAddressPostCode

CountryCode

Country of the delivery contacts address (ISO-2 or ISO-3). 
Appears on standard physical docs as full country name.

nvarchar(2)

Mandatory

Dispatch Note, Commercial Inv, Pick Note

12/Dispatch/ DeliveryAddressCountry

PhoneNumber

Phone number of the delivery contact
Used by some carriers to send customer SMS notifications

The phone Number will be saved at company level, rather than contact level, unless a first name/last name is provided. For the Phone Number to be visible on the Commercial Inv, this would need to be contact level.

nvarchar(20)

Conditional: required by some carriers

FIrstName or LastName required.

Commercial Inv

12/Dispatch/ DeliveryPhoneNumber

EmailAddress

Email address of the delivery contact
Used by some carriers to send customer email notifications

The Email Address will be saved at company level, rather than contact level, unless a first name/last name is provided. For the Email Address to be visible on SS, this would need to be contact level.

nvarchar(150)

Conditional: required by some carriers

FIrstName or LastName required.

12/Dispatch/ DeliveryEmailAddress

FirstName

First name of the billing contact.

nvarchar(50)

Conditional:  If billing address Line1 is provided and for commercial inv

Commercial Inv

LastName

Last name of the billing contact

nvarchar(50)

Commercial Inv

Line1

Line 1 of the billing contacts address

nvarchar(100)

Conditional: for commercial inv

Commercial Inv

Line2

Line 2 of the billing contacts address

nvarchar(100)

Commercial Inv

Line3

Line 3 of the billing contacts address

nvarchar(100)

Commercial Inv

Line4

Line 4 of the billing contacts address

nvarchar(100)

City

City of the billing contacts address

nvarchar(50)

Conditional: for commercial inv

Commercial Inv

County

County of the billing contacts address

nvarchar(50)

Commercial Inv

PostcodeZip

Postcode of the billing contacts address

nvarchar(20)

Conditional: for commercial inv

Commercial Inv

CountryCode

Country of the billing contacts address
Appears on physical docs as full country name (ISO-2 or ISO-3). 

nvarchar(2)

Conditional: for commercial inv

Commercial Inv

PhoneNumber

Phone number of the billing contact

nvarchar(20)

EmailAddress

Email address of the billing contact

nvarchar(150)

DCCode

SEKO created code that uniquely identifies the DC from other SEKO DC's. This code is supplied by SEKO.

Nvarchar(100)

Conditional: If more than one DC in use

12/Dispatch/ DCCode

LineNumber

Integer that uniquely identifies a line of an order. Must be more than 0. Character length restriction on the Line Number is 8 .

The SEKO 360 system will order the line items by ascending LineNumber. For CSV, can be auto incremented if this cannot be provided, which will increment each sales order starting from 1.

Int

Mandatory

12/DispatchLineItem/LineNumber

ProductCode

SKU to be dispatched. Must be unique per sales order. There must be available stock on the SKU.

nvarchar(100)

Mandatory

Dispatch Note, Commercial Inv

12/DispatchLineItem/ProductCode

OrderLineMessage

Message assigned to the SKU on line level. Used for purposes such as engraving, where the engrave message would appear in this field. 

If the clients populate the "Order Line Message" , then this order will be a non standard requirement

nvarchar(250)

Quantity

Quantity of the SKU to be dispatched in units. Line Item Quantity needs to be greater than zero.

 Unit quantity should match the inbound quantity (per EACH)

Int

Mandatory

UnitPrice

The price of the unit (per unit) i.e. 4.99. Ex VAT if VAT field is provided in separate VAT field. Unit price should not be 0 if required by carrier or Commercial Invoice required. Unit Price is recalculated on short shipment.

decimal(18, 2)

Conditional: if required for shipping

If  VAT ispopulated

Commercial Inv

VAT

The VAT of the unit (per unit) i.e. 0.67. This is added together to the Unit Price * Quantity value in the "Amount" column on the standard commercial invoice.
(UnitPrice * Quantity) + (VAT * Quantity) = Amount
VAT is recalculated on short shipment.

As a note, if supplying VAT irrespective of DDU/DDP, the unit value must be NET not GROSS.

If “SalesOrderLineItem.Vat” is greater than zero then “SalesOrderLineItem.UnitPrice” is required

decimal(18, 2)

Conditional: When required for the carrier 

CurrencyCode

The currency code of the unit price etc. (ISO-3). Use the same code for the entire order.

nchar(3)

Conditional: if UnitPrice or VAT are populated

Commercial Inv