ASN Receiving Workflow

Owned by Jennifer Hogue (Unlicensed)
Last updated: Oct 16, 2023 by Leyda Telles (Unlicensed)
4 min read

In the receiving phase the operator receives the freight systemically in the WMS while physically verifying the product's quantities and assessing the quality of the products. The last step includes the operator putting the material away in a storage location.

When receiving against an ASN the receipt will be closed after the put away process is completed.

An ASN is message sent for each shipment and includes the following:

  • Reference Number

  • Container or Trailer Number

  • Sender Information

  • Order Line Items (SKU, Quantity)

 

If your client sends ASN’s, follow these steps for receiving:

Step 1: Select required ASN for Receiving

  • The operator selects ASN Receiving from menu.

  • The operator signs into (scans barcode) a work bench.

    • The work bench in JASCI is tied to a printer where the pallets labels print

  • The operator enters/scans the ASN number being received.

    • If an invalid ASN number was scanned/entered, JASCI will display an error message and returns the user to Scan/Enter the correct ASN number

 

Step 2: Scanning & Inspecting Product

  • The operator enters/scans the product to be received.

  • Upon a valid product scan the operator will inspect the product for damages

    • If product is flagged for serial, lot, and/or expiry capture, JASCI will prompt the user for data capture

    • If the product scan is valid, depending on the client’s SOP, a blind LPN (supplier/client LPN) should be utilized

  • If no damages are found operator moves onto Step 4 or Step 5 depending on the value of the product.

  • If product is damaged operator follows Step 3.

  • An invalid product scan triggers an error message to be displayed and the operator will be reverted to the Enter/Scan product screen.

 

Step 3: Damaged Products

Upon inspection if products are damaged the operator will record the damage following the below steps:

  • Enter the quantity of product that is damaged and apply the corresponding damage code.

    • Link to damage codes worksheet once created?

  • The operator will apply the system generated put away label and put away freight in system assigned locations for damaged products.

  • The operator will be returned to Step 2 if there are additional products to receive.

 

Step 4: Receive Standard(?) Products

Upon inspection if products are in sellable condition and non high value products the operator proceeds to receive the product following the below steps:

  • Select the unit of measure (UOM) the product is to be received in:

    • Eaches → Select Eaches → Enter quantity

    • Case → Select Case → Enter quantity per case and number of cases

    • Pallet → Select Pallet → Enter quantity per case, number of cases, & number of pallets

Can I use a pic from google? I will search for a better one for UOM

 

Step 5: Receive High Value Products

The system determines a high value product based on the product master unit price(?). The operator follows the below steps to receive individual products:

  • The cases are broken down and the operator individually scans each product in the case.

    • If a different product is scanned before the system quantity is fulfilled, an error message alerts the operator and the user is returned to enter/scan screen

    • Each scan is utilized as the counter for quantity

  • If a product needs to be re-counted, the operator will select “Undo”

    • The system sets the counter back to zero for the received product and returns the user to the enter/scan screen

  • If no additional products need to be received, the operator selects receive

 

Step 6: Capture Applicable VAS or AdHoc Charges

The warehouse operator performs and captures any billable VAS or AdHoc activities performed during receiving. Refer to client’s SOP for VAS & AdHoc activities.

  • Operator will select the VAS code that corresponds to the activity performed

    • Link VAS code document, once available?

 

 

Step 7: Apply Put Away Label

  • The operator will apply the system generated put away label (LPN).

    • If a blind LPN was used, a system generated LPN will not be needed.

  • If all products in the ASN have been received against, the receiving product portion is complete.

    • The operator will move onto the put away process

  • If there are open quantities for products to be received against on the ASN, the operator is returned to Step 2.