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Draft Bookings are partially completed shipments that haven't been sent to SEKO Origin yet.
Booking has been created but not yet submitted.
Bookings are added via:
1. DCM Vendor Portal Interface under Bookings Menu
Uploaded via iHub Generic services (Load Bookings)
Review and Finalize: Regularly check the Draft Bookings task tile and either complete or cancel these bookings.
Avoid Changes: Once a booking is sent to SEKO Origin, you cannot make changes to PO numbers, quantities, or shipment details directly in the system. Any necessary changes should be communicated directly to your SEKO Origin contact.
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Once SEKO Origin office have added in the shipment details (including mode of shipment) and Shipment is approved by the client, it will appear in the "Pending Shipment Instructions" list.
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This List Bookings that have been submitted (Shipments created) but can still be amended before the final submit
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The final process for all shipment’s departing origin, we must confirm the final packing list quantity of the goods that you are shipping.
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All shipments approved to ship, will populate automatically into “Pending shipment instructions (SI)”
When you select this task tile, you will be presented with the list of shipments that have approved to ship by the client and has confirmed space with a carrier
You must complete the final packing and Shipment Instructions.
If you cannot view a shipment this means the space is not confirmed, please liaise with your local SEKO branch.
The Shipment will be highlighted
Red when todays date is within 6 days of the ETD
Amber is less than 9 days of the ETD
Black font will be over 10 days of ETD
From the grid you can select the applicable shipment you would like to update by choosing the pencil icon
The “booking state” has the following options and will advise the current status of your booking
Cancellation Requested – from the booking list you can request to cancel a booking and provide the applicable reason
Confirmed Booking – Vendor has sent the booking and received and completed Shipment by SEKO Origin
Draft SI – Shipment approved and mode of transport confirmed, Vendor can add in their Shipment Instructions (SI)
Confirmed SI – Vendor has completed the SI and updated the packing of the shipment
When selected you will be completing a similar process to your initial booking and going through the tabs at the top to update and check the Final details for your shipment
When you are completing a Vendor Load you will have an additional “Container” and “Packing” tab to complete to confirm the container details and what PO Lines are packed into that container
You will start on the Booking Form Tab,
Noting the information is auto populated with your booking form details and shipping information added by SEKO
Check each box is correct and amend any applicable boxes if required
Ensure Marks and numbers and Description of goods matches carton markings
Complete all checks /updates and select “Next” to move onto the next tab
Now you will complete the Goods Details tab
Amend any details that have changed, Cartons, cbm, PO’s Kgs etc
Save any changes Before you move onto the next tab
Select “Next” for Select Orders – do you have to add any more orders ?
Yes – add from this section
No – move onto next tab
If you selected Vendor Load on your booking you will have an additional Tab to complete “Containers”
If you selected CFS load you will not receive the Container tab to complete
You will be provided a list of the size of container on the shipment
There may be multiple containers
You will edit and update each container and pack it one by one
Select the Pencil icon next to the container, to Edit and update with the container information
When selected you will receive the below pop-up where you mut add in the
Container Number / Seal Number
Size of Container, if this has changed
Update the actual CBM , Weight and Total number of Cartons
This information should match your paperwork 100%
Select Save
The Pop up screen will close and to move onto the next section, select Next
Select Orders, this screen will show you how many line items are already selected
If you need to add in any orders not already on this shipment, search the PO and then select “Upload/Pack Purchase Order”
When all additional PO have been added move onto next tab, Packing
For any new PO picked, it will show a Zero QTY for Booked and Shipping, you must manually update the required shipped amount. As this PO was not on the original booking that was sent for Client approval.
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Shipments Pending Documents
Shipments created from the Vendors bookings where either the Commercial Invoice or the Packing Lists have not been uploaded yet.
View Shipment status, details and Upload Pending Documents
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