| Table of Contents | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
...
The "Pending Shipment Instructions" data is auto-populated from your original booking and details must be completed. (See Booking List)
Finalize the packing list quantity of the goods that you are shipping.
Please follow the specific instructions provided for each types of shipments load - Vendor Load and CFS load.
Vendor Load Booking Type
Vendor is responsible for loading the goods into the Full Load Container, also known as a container yard-container yard (CY/CY) shipment and providing the container details to SEKO.
Container Details:
...
.
...
Packing Information:
Specify which PO items are packed into each container.
Ensure the total quantity packed matches the total quantity on the POs.
When completing a Vendor Load, there will be “Container” and “Packing” Section to Fill out.
...
CFS Load
...
CFS Load Booking Type
SEKO's warehouse or a designated CFS (Consolidation and Forwarding Station) will handle the loading of goods into containers.
...
Start on the Booking form Tab/Section
Check each box if correct and amend any details if changes have been made
Ensure Marks and numbers and Description of goods matches carton markings
Complete all checks /updates and select “Next” to move onto the next tabNow you will complete the
Goods Details tab
Amend any details that have changed, Cartons, cbm, PO’s Kgs etc
Save any changes Before you move onto the next tab
Select “Next” for Select Orders, this will show you how many PO lines you have already selectd
Do you have to add any more orders ?
Yes- If you need to add in any orders not already on this shipment, search the PO and then select “Upload/Pack Purchase Order”
No – move onto next tab Confirm Quantities
For any new PO picked, it will show a Zero QTY for Booked and Shipping, you must manually update the required shipped amount. As this PO was not on the original booking that was sent for Client approval.
Confirm Quantities - the Shipped QTY with automatically default to your booked QTY
If this has changed you MUST update the shipped QTY
You cannot also ship a ZERO QTY this is highlighted in red and there is a Pop Up advising you to update
You can update QTY or Delete the line using the small “Bin” icon on the line
If your clients has requested in their Supplier manual to update the Shipped cartons / cbm / Net Kgs per line, please complete (these are not mandatory)
The Shipped Quantity in Packing of containers, must match your Packing list 100%
When completed select Save to ensure all your updates are added
If completed move onto the next tab – Upload Documents
Uploading Documents
Upload Documents
...
Final Packing List
Commercial Invoice
...
Select Upload Docs, search for the documents
...
When documents selected you will receive a pop up and using the drop-down selection confirm the applicable document uploading
...
Then select upload
...
Click “Upload Docs” button
Select Files to upload
Select Document Type
Click Upload Button
Repeat above steps until all documents are uploaded
Now I can view all the documents that I have uploaded, again I can use the “Bin” icon to delete if I have made a mistake and uploaded the incorrect document
Move onto next and final tab when you have checked all documents are correct
As with the booking stage, you must double check all the information on the last page prior to hitting Submit
After you submit you cannot make any changes, your QTY and Final Packing list must be 100% accurate
Your client will be viewing this data for Supplier Compliance going forward
When you select Submit it will be sent to local SEKO office
After you submit the shipment a confirmation of shipment reference and the local SEKO branch the shipment was sent to is advised
View my shipment on the Booking list
...
Click Next to Submit Booking
Submit Booking
Review the booking summary
Read Terms & Condition and Toggle YES button to Agree
Enter your name
Click "Submit" to finalize the booking
Vendor Load Booking Type
Vendor is responsible for loading the goods into the Full Load Container, also known as a container yard-container yard (CY/CY) shipment and providing the container details to SEKO.
Container Details:
Provide details of the containers used, including number, size, and seal number.
Packing Information:
Specify which PO items are packed into each container.
Ensure the total quantity packed matches the total quantity on the POs.
When completing a Vendor Load, there will be “Container” and “Packing” Section to Fill out.
These tabs are not visible for CFS Load.
<to insert screen recording for each section>
Shipments Pending Documents
This Task tile lists all Shipments created from the Vendors bookings where either the Commercial Invoice or the Packing Lists have not been uploaded yet.
specific users will be given permission to View this Task tile Vendor Document Tracking
...
Click “Shipments Pending Documents” Task tile to View Shipment status, details and Upload Pending Documents.
...
Helps to monitor the status of crucial shipping documents associated with each shipment. It provides visibility into the document lifecycle, from creation to receipt, ensuring timely submission and preventing potential delays in the shipping process.
...