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Draft - when a booking has been created but not yet submitted to Origin Agent
Submitted Booking - when a draft booking is submitted to Origin Agent
Cancellation Requested - when the Vendor requests a cancellation for a Booking
Cancelled - when the Origin Agent approves the cancellation request made by the Vendor
Draft SI - when a submitted Booking is waiting for Final Instructions
Submitted SI - when a draft Shipment Instruction (Draft SI) is submitted to Seko Origin/Branch
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all MANDATORY fields will have a red Asterixis *
The toolbar on the Header Section shows your progress:
Green checkmark (✔): This means you've finished that section.
Exclamation point (!): This means you're currently working on that section.
Red X (X): This means you still need to complete that section.
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Add Booking Information - Complete the fields especially the ones with mark *Required.
Consignee: Select the final recipient of the shipment.
Supplier/Factory: Default Supplier will appear but for Multiple Factories, Select the supplier/factory responsible for the shipment in the dropdown.
Booking Type: Choose the appropriate booking type (e.g., CFS Load, Vendor Load)
Branch: Select the SEKO local office handling the shipment.
Cargo Collection: Choose if Agent Collects or Vendor will deliver the cargo
Transport Mode: Choose the mode of transport (Air, Ocean, or Road)
HBL Release Type: Select the appropriate release type for the House Bill of Lading
Incoterms: Default is FOB but Select from the dropdown if using different Shipping Terms
Incoterms Location: Type location of Shipping Terms (e.g. FOB Hongkong)
Place of Receipt & Final Destination: Select the Place of receipt and Final destination of the shipment/ Transport Locations
Ports: Select the Origin and Discharge Ports
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Save and Proceed:
Once all required fields are filled, Green checkmark (✔) will show on the Booking Form header to confirm you have completed the Section required details.
Click "Save” then click “Next" to move to the next section.
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Shipment Details: Complete the fields especially the ones with mark *Required.
Cargo Ready Date: Enter the expected departure date from the vendor's warehouse or factory.
Target Handover Date: Enter the expected handover date to the carrier or CFS. (Cargo Ready Date cannot be later than the Target Handover Date)
Total Expected Cartons & CBM: Enter the total expected number of cartons & volume of cargo
Total Expected PO Quantity & Kgs: Enter the total expected quantity and weight (Ensure the total quantity matches the sum of all PO line items)
Container Requirements: specify the number of containers needed by Size (only required if the Transport Mode is Sea and Booking Type is Vendor Load)
Packaging Details: Provide information on packaging materials (e.g., wood packaging, DG goods, MSDS).
Fumigated By: ONLY required if Wood Packaging is set to ‘Yes’
Marks and Numbers: Enter any specific markings or numbers for the shipment.
Description of Goods: Declare what the goods are, what they are made of, and what they are used for.
Save and Proceed:
Once all required fields are filled, Green checkmark (✔) will show on the section header to confirm you have completed the required details.
click "Save” then click “Next" to move to the next section.
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