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Click Draft Bookings Task tile to show Draft List.
To view specific Bookings:
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Search Options
Search Panel
You can select one or multiple options to refine your search
Type the Booking Ref
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or Select Client, Branch or Transport Mode
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Click SEARCH button
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Header
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Filter tool
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Click Column Header → Filter
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Select on the options or Type keywords to search.
Each column will have a different filer criteria. Utilize “contains” on filter which will not restrict the search
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Grid Tools & Functions
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Use Tools in the left side of the Grid as follows:
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This List Bookings that have been submitted (Shipments created) but can still be amended before the final submit
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Use Tools in the left side of the Grid as follows:
Click + icon to expand/collapse row and show PO Line number details
Click Edit icon (pencil) to complete Shipment Instructions
The "Pending Shipment Instructions" data is auto-populated from your original booking and details must be completed. (See Booking List)
Finalize the packing list quantity of the goods that you are shipping.
Follow the specific instructions provided for each types of shipments load - Vendor Load and CFS load.
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all MANDATORY fields will have a red Asterixis *
The toolbar on the Header Section shows your progress:
Green checkmark (✔): This means you've finished that section.
Exclamation point (!): This means you're currently working on that section.
Red X (X): This means you still need to complete that section.
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Amend any details that have changed: Cartons, cbmCBM, weight, Marks and Numbers, Description of Goods, Unit Price Currency .
Unit Price Currency is only required if you will use the “Invoice” section.
This should match the Invoice as required when completing the Invoice section and will need to be amended if they do not match.
Click "Save” to apply changes made
Click “Next" to move to the next section
For reference, CLICK → https://seko.atlassian.net/wiki/spaces/SMAN/pages/3059613768/Supply+Chain+Vendor+Menu#Section-2%3A-Goods-Details
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Section 3: Select Orders
This is the Final packing list. Ensure all PO lines are complete.
Add PO line items If there are any orders
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a. not included in the booking.
To add Purchase Order:
Manually add PO - Type PO numbers in the search box and click SEARCH button
Click checkbox to select PO number header or select each PO line number if partial shipping is needed
Click “Pick Purchase order” button
Click “Next" to move to the next section
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Upload & Pack Multiple POs using csv file - Click “Upload/Pack Purchase Order” button below the grid
Sample csv file:
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PoNumber,LineID,ProductCode,Size,Quantity,ContainerNumber,CartonsPcs,Volume,Weight,UnitPrice,InvoiceNumber TEP PO10032023,2301,B3011BA,S,1,KKFU1572821,1,1.2,2,1,IN123 TEP PO10032023,2301,B3011BA,S,1,MSKU9030613,1,1.3,2.5,2,IN123 |
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For any new PO picked, it will show a Zero QTY quantity for Booked and Shipping, you must manually update the required shipped amount. Shipped.
As this PO was not on the original booking that was sent for Client approval, you must manually update the required shipped quantity.
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A warning message will show “One or more records without: Shipped Qty. Please update or delete these records” |
PO Removal - this is the final packing list and if a PO was on booking form but is no longer available to ship, it must be removed.
Click “Bin” icon to Delete the line item.
Update or confirm the following fields/columns:
Carton/Pcs
Shipped Qty
Shipped CBM
Net Kgs
Net Packaged KGs
Gross KGs
Batch Number
Unit Price
The Shipped Quantity must match your Packing list 100%
Click Bin icon to Delete the line itemClick "Save” button to apply changes made
Click “Next" button to move to the next section
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Click “Upload Docs” button
Select Files to upload
Use the drop down to Select Applicable Document Type you are uploading
Click Upload Button
Repeat above steps until all documents are uploaded
Click “Next" to move to the next section
You can View, Replace and Delete documents by clicking the icon in the left side of the grid
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Section 6: Invoice
Optional Step
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A Unit Price Currency must be selected in the Goods Details before proceeding to Invoice |
The Invoice step section consists of 3 tabs:
Invoices: This tab supports creation, editing, and deletion of Invoice header records.
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Unassigned Lines: Shows booking lines to assign to an invoice record.
Assigned Lines: Shows assigned booking lines and allowing the User to unassigned them from an invoice record.
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Section 7: Submit SI
Review the booking summary and ensure that the Total PO Lines/PO Qty/Booked QTY and Cargo ready/Target Handover Dates are all correct
Read Terms & Condition and Toggle YES button to Agree
Enter your name
Click "Submit" to finalize the booking
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Vendor is responsible for loading the goods into the Full Load Container, also known as a container yard-container yard (CY/CY) shipment and providing the container details to SEKO Origin.
When completing a Vendor Load, there will be “Container” and “Packing” Section to Fill out.
These tabs are not visible for CFS Load.
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