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Bookings
Booking List
Booking List will load All current Bookings and show their corresponding status/state.
Navigate to Supply Chain Menu → Shipments → Booking ListView All Booked Shipments on the Booking list or view specific Bookings based on the search filter used in Search PanelBookings→ Booking List
Booking Status/States:
Draft - when a booking has been created but not submitted
Submitted Booking - when a draft booking is submitted
Cancellation Requested - when the Vendor requests a cancellation for a Booking
Cancelled - when the Origin Agent approves the cancellation request made by the Vendor
Draft SI - when a submitted Booking is edited via the ‘Pending Shipment Instructions (SI)’ tilewaiting for Final Instructions
Submitted SI - when a draft Shipment Instruction (Draft SI) is submitted
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to Seko Origin/Branch
To view specific Bookings:
1. Use search filter in the Search Panel: Type the Booking Ref/Shipment Ref /House Bill Ref/Client or Select Branch or Transport Mode then Click SEARCH button.
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Use Header Column Filter tool: Click Header → Filter → Type keywords
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To view Booking Details:
Click VIEW icon to show Booking Details Screen where you can:
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Request Booking Cancellation
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To Request Booking Cancellation:
Click “Request Cancellation” Button
Select Cancellation Reason from the dropdown
Click SUBMIT button
Click OK to confirm
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To Download or Print Booking Form
*Click Buttons on the Bottom Left of the screen (see below)
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Click “Print Booking Form” Button to View document
Click Download icon on the top right to Download Document in your Computer
Click Print icon on the top right to Print Document to a printer connected to your Computer
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Booking Add
To Add a new Booking: Navigate to Supply Chain Menu → Bookings → Booking Add
You need to Fill out each Section/Tab, complete Mandatory fields to move to the next section/tab.
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all MANDATORY fields will have a red Asterixis *
The toolbar on the Header Section shows your progress:
Green checkmark (✔): This means you've finished that section.
Exclamation point (!): This means you're currently working on that section.
Red X (X): This means you still need to complete that section.
Section 1: Booking Form
This is the shipment's logistical requirements. Fill out the essential information necessary for processing and managing the transportation of goods.
Add Booking Information - Complete the fields especially the ones with mark *Required.
Consignee: Select the final recipient of the shipment.
Supplier/Vendor:Factory: Default Supplier will appear but for Multiple Factories, Select the supplier or /factory responsible for the shipment .Final Delivery Point: Choose the final destination for the shipmentin the dropdown.
Booking Reference: Enter a unique reference number for the booking.Booking Type: Choose the appropriate booking type (e.g., CFS Load, Vendor Load).
Branch: Select the SEKO local office handling the shipment.
Mode of TransportCargo Collection: Choose if Agent Collects or Vendor will deliver the cargo
Transport Mode: Choose the mode of transport (Air, Ocean, or Road).
HBL Release Type: Select the appropriate release type for the House Bill of Lading
Incoterms: Default is FOB but Select from the dropdown if using different Shipping Terms
Incoterms Location: Type location of Shipping Terms (e.g. IncotermsFOB Hongkong)
Place of Receipt & Final Destination: Select the Incoterm applicable to Place of receipt and Final destination of the shipment./ Transport Locations
Ports: Select the origin and destination ports.Origin and Discharge Ports
Booking Reference must be a Unique alphanumeric reference across the client and supplier (Cannot be duplicated but can use dash # instead e.g MT121224-1, MT121224-2, MT121224-3)
If no Booking Ref is provided, the system will create the unique reference for the booking.
This is a 10 digit random number prefixed by the letter 'B' (e.g. B0160683477, B1159577369)
Save and Proceed:
Once all required fields are filled,
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Green checkmark (✔) will show on the Booking Form header to confirm you have completed the Section required details.
Click "Save” then click “Next" to move to the next section.
Alternatively, You can also click the section header to move to the next section
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→ Goods Details
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Section 2: Goods Details
This section provides specific information about the cargo being shipped which includes Description, Shipment Timeline, Cargo dimension and weight, Packaging & Handling.
Shipment Details: Complete the fields especially the ones with mark *Required.
Cargo Ready Date: Enter the expected departure date from the vendor's warehouse or factory.
Target Handover Date: Enter the expected handover date to the carrier or CFS. (Cargo Ready Date cannot be later than the Target Handover Date)
Total Expected Cartons & CBM: Enter the total expected number of cartons & volume of cargo
Total Expected PO Quantity & Kgs: Enter the total expected quantity and weight (Ensure the total quantity matches the sum of all PO line items.)
Container Requirements: If applicable, specify the number of containers needed .by Size (only required if the Transport Mode is Sea and Booking Type is Vendor Load)
Packaging Details: Provide information on packaging materials (e.g., wood packaging, DG goods, MSDS).
Fumigated By: ONLY required if Wood Packaging is set to ‘Yes’
Marks and Numbers: Enter any specific markings or numbers for the shipment.
Description of Goods: Declare what the goods are, what they are made of, and what they are used for.
Save and Proceed:
Once all required fields are filled, Green checkmark (✔) will show on the section header to confirm you have completed the required details.
click "Save” then click “Next" to move to the next section.
Alternatively, You can also click the section header to move to the next section (e.g. Select Orders)
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If you encounter any issues or cannot proceed to the next step, ensure that all mandatory fields are filled correctly.
Section 3: Select Orders
Allocate PO lines
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This section is to add PO line items to the Booking.
Allocate PO line items Manually add PO
Type PO numbers in the search box and click SEARCH button
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b. Upload Multiple POs using csv file - Click “Upload Purchase Order” button below the grid
Columns in CSV:
PONumber: required
LineId: Optional
ProductCode: required
Size: Optional
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Click checkbox to select PO number header or select each PO line number if partial shipping is needed
Click “Pick Purchase order” button
Repeat above steps If you have an additional PO to add to the booking
Click Next to Continue
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Upload Multiple POs using csv file - Click “Upload Purchase Order” button below the grid
Columns in CSV file for “Upload Purchase Order”
PONumber: required
LineId: Optional
ProductCode: required
Size: Optional
BookedQty or Quantity: required
csv file sample for uploading :
| Code Block |
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PoNumber,LineID,ProductCode,Size,BookedQTY
PO030124,101,PO030124-A,Small,1
PO030124,102,PO030124-B,Medium,1 |
Section 4: Confirm Quantities
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Update/confirm the Booked Quantities of each line item in this Section.
This is the total units to be shipped at SKU line level per Purchase order.
Update the correct quantity for each SKU/Product Code in the “Booked QTY” “Booked QTY” column
Once all POs are allocated and quantities are confirmed, Click Next to Continue
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PO Qty - Agreed units at Purchase stage
Available Qty - by default this is = PO Line Qty but this column will be updated based on the actual Packed quantity
Booked Qty - by default, this is = to the available qty but needs to be updated by actual booked qty
Total booked quantity (sum of all line items) must match the Total PO QTY you entered on the Goods Details
sectionTolerance % - This is the specific thresholds for quantity tolerances that Client has set
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Section 5: Upload Documents
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Uploading Documents in this section is Optional. Green checkmark is already defaulted as soon as you complete “Confirm Quantities” section.
Click “Upload Docs” button or Skip
Select file to upload (Document Type: “Booking Form”)
Once uploaded, you can Replace, Delete and View documents by clicking the icons on the left side of the grid
Click Next to Submit Bookingand proceed to “Submit Booking” section
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Section 6: Submit Booking
Final step in the Booking process:
Review the booking summary
Read Terms & Condition and Toggle YES button to Agree
Enter your name
Click "Submit" to finalize the booking
Confirmation message will appear that “Your booking has been updated”. Take note of the Booking Ref#
Click “Print Booking Form” to Print document
Click “Add New Booking” to create new
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This List all Cancellation Requests created from the Booking List Details Screen or via Load Booking service in iHub.
Use Search Panel to filter specific Bookings or use Header column to Filter.
Cancellation Requests are sent to Origin Agent for confirmation.
Shows Cancelled Booking (Confirmed by Origin Agent) on another Tab
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