DCM Vendor Dashboard

Draft Bookings

Draft Bookings are partially completed shipments that haven't been sent to SEKO Origin yet.

Booking has been created but not yet submitted.

Bookings are added via:

1. DCM Vendor Portal Interface under Bookings Menu

2. Uploaded via iHub Generic services (Load Bookings)

Pending Shipment Instructions (SI)

Once SEKO Origin office have added in the shipment details (including mode of shipment) and Shipment is approved by the client, it will appear in the "Pending Shipment Instructions" list.

This List Bookings that have been submitted (Shipments created) but can still be amended before the final submit

The final process for all shipment’s departing origin, we must confirm the final packing list quantity of the goods that you are shipping.  

The Data in Pending Shipment Instructions is auto-populated from your original booking, so any changes from your original booking will need to be completed.

You will complete a different process for Vendor Load and a CFS load.

Vendor Load Booking Type

Vendor is responsible for loading the goods into the Full Load Container, also known as a container yard-container yard (CY/CY) shipment and providing the container details to SEKO.

• Container Details:

  • Provide details of the containers used, including number, size, and seal number.

• Packing Information:

  • Specify which PO items are packed into each container.

  • Ensure the total quantity packed matches the total quantity on the POs.

CFS Load Booking Type

SEKO's warehouse or a designated CFS (Consolidation and Forwarding Station) will handle the loading of goods into containers.

• Confirm Quantity:

  • Verify the final quantity of goods to be shipped.

Common Steps for Both Load Types

Once a shipment details (including mode of shipment) is approved by the client, it will appear in the "Pending Shipment Instructions" list.

1. Review Shipment Details:

   • Check the auto-populated information for accuracy.

   • Make necessary corrections or additions.

2. Confirm Goods Details:

   • Verify the quantity, weight, and dimensions of the goods.

   • Update any changes as needed.

3. Allocate Purchase Orders:

   • Assign PO numbers to the shipment.

   • Ensure correct quantities are allocated.

4. Upload Documents:

   • Upload required documents, such as packing lists and commercial invoices.

• All shipments approved to ship, will populate automatically into “Pending shipment instructions (SI)”

• When you select this task tile, you will be presented with the list of shipments that have approved to ship by the client and has confirmed space with a carrier

• You must complete the final packing and Shipment Instructions.

• The Shipment will be highlighted 

  • Red when todays date is within 6 days of the ETD 

  • Amber is less than 9 days of the ETD 

  • Black font will be over 10 days of ETD

• From the grid you can select the applicable shipment you would like to update by choosing the pencil icon 

• The “booking state” has the following options and will advise the current status of your booking

  • Cancellation Requested – from the booking list you can request to cancel a booking and provide the applicable reason

  • Confirmed Booking – Vendor has sent the booking and received and completed Shipment by SEKO Origin

  • Draft SI – Shipment approved and mode of transport confirmed, Vendor can add in their Shipment Instructions (SI)

  • Confirmed SI – Vendor has completed the SI and updated the packing of the shipment 

• When selected you will be completing a similar process to your initial booking and going through the tabs at the top to update and check the Final details for your shipment

• When you are completing a Vendor Load you will have an additional “Container” and “Packing” tab to complete to confirm the container details and what PO Lines are packed into that container

• You will start on the Booking Form Tab, 

  • Noting the information is auto populated with your booking form details and shipping information added by SEKO

• Check each box is correct and amend any applicable boxes if required  

• Ensure Marks and numbers and Description of goods matches carton markings

• Complete all checks /updates and select “Next” to move onto the next tab

• Now you will complete the Goods Details tab

• Amend any details that have changed, Cartons, cbm, PO’s Kgs etc  

• Save any changes Before you move onto the next tab

• Select “Next” for Select Orders – do you have to add any more orders ? 

  • Yes – add from this section

  • No – move onto next tab

• If you selected Vendor Load on your booking you will have an additional Tab to complete “Containers” 

  • If you selected CFS load you will not receive the Container tab to complete  

• You will be provided a list of the size of container on the shipment

  • There may be multiple containers

  • You will edit and update each container and pack it one by one 

• Select the Pencil icon next to the container, to Edit and update with the container information  

• When selected you will receive the below pop-up where you mut add in the 

  • Container Number / Seal Number

  • Size of Container, if this has changed 

  • Update the actual CBM , Weight and Total number of Cartons

  • This information should match your paperwork 100% 

  • Select Save 

• The Pop up screen will close and to move onto the next section, select Next

• Select Orders, this screen will show you how many line items are already selected

• If you need to add in any orders not already on this shipment, search the PO and then select “Upload/Pack Purchase Order”

• When all additional PO have been added move onto next tab, Packing

• For any new PO picked, it will show a Zero QTY for Booked and Shipping, you must manually update the required shipped amount. As this PO was not on the original booking that was sent for Client approval.

• On this tab you will complete 2 actions

  • Confirm the Shipped QTY 

  • Pack the Line items into the applicable container 

    • If there is more than one container, you can also split the line items 

• The Shipped Quantity in Packing of containers, must match your Packing list 100%

• This will show you the original PO QTY and your Booked QTY 

• The Shipped QTY with automatically default to your booked QTY

  • If this has changed you MUST update the shipped QTY

  • You cannot also ship a ZERO QTY  this is highlighted in red and there is a Pop Up advising you to update

  • You can update QTY or Delete the line using the small “Bin” icon on the line 

• If your clients has requested in their Supplier manual to update the Shipped cartons / cbm / Net Kgs per line, please complete (these are not mandatory)

• The Shipped Quantity in Packing of containers, must match your Packing list 100%

• When completed move onto the next tab – Upload Documents 

CFS load

You will start on the Booking form Tab

• Check each box if correct and amend any details if changes have been made 

• Ensure Marks and numbers and Description of goods matches carton markings

• Complete all checks /updates and select “Next” to move onto the next tab

• Now you will complete the Goods Details tab

• Amend any details that have changed, Cartons, cbm, PO’s Kgs etc  

• Save any changes Before you move onto the next tab

• Select “Next” for Select Orders, this will show you how many PO lines you have already selectd

• Do you have to add any more orders ? 

• Yes- If you need to add in any orders not already on this shipment, search the PO and then select “Upload/Pack Purchase Order”

• No – move onto next tab Confirm Quantities

• For any new PO picked, it will show a Zero QTY for Booked and Shipping, you must manually update the required shipped amount. As this PO was not on the original booking that was sent for Client approval.

• Confirm Quantities - the Shipped QTY with automatically default to your booked QTY

  • If this has changed you MUST update the shipped QTY

  • You cannot also ship a ZERO QTY this is highlighted in red and there is a Pop Up advising you to update

  • You can update QTY or Delete the line using the small “Bin” icon on the line 

• If your clients has requested in their Supplier manual to update the Shipped cartons / cbm / Net Kgs per line, please complete (these are not mandatory)

• The Shipped Quantity in Packing of containers, must match your Packing list 100%

• When completed select Save to ensure all your updates are added 

• If completed move onto the next tab – Upload Documents 

Uploading Documents

• Upload Documents – you must upload your 

  • Final Packing List

  • Commercial Invoice

• Select Upload Docs, search for the documents

• When documents selected you will receive a pop up and using the drop-down selection confirm the applicable document uploading 

• Then select upload

• Repeat this process until all documents are uploaded 

• Now I can view all the documents that I have uploaded, again I can use the “Bin” icon to delete if I have made a mistake and uploaded the incorrect document 

• Move onto next and final tab when you have checked all documents are correct 

• As with the booking stage, you must double check all the information on the last page prior to hitting Submit

• After you submit you cannot make any changes, your QTY and Final Packing list must be 100% accurate 

  • Your client will be viewing this data for Supplier Compliance going forward

• When you select Submit it will be sent to local SEKO office 

• After you submit the shipment a confirmation of shipment reference and the local SEKO branch the shipment was sent to is advised

• View my shipment on the Booking list 

Shipments Pending Documents

Shipments created from the Vendors bookings where either the Commercial Invoice or the Packing Lists have not been uploaded yet.

View Shipment status, details and Upload Pending Documents