DCM Vendor Dashboard

Draft Bookings

Draft Bookings are partially completed shipments that haven't been sent to SEKO Origin yet.

Booking has been created but not yet submitted.

Bookings are created via:

1. DCM Vendor Portal Interface under Bookings Menu - Booking ADD

2. Uploaded via iHub Generic services (Load Bookings)

Click Draft Bookings Task tile to show Draft List. Use Search Panel to filter specific bookings.

1. Click + icon to expand/collapse to show PO Line number details

2. Click pencil icon to edit and complete Draft Booking

3. Click Bin icon to delete the Booking

Pending Shipment Instructions (SI)

Once SEKO Origin office have added in the shipment details (including mode of shipment) and Shipment is approved by the client, it will appear in the "Pending Shipment Instructions" Task tile.

This List Bookings that have been submitted (Shipments created) but can still be amended before the final submit

Vendor Load Booking Type

Vendor is responsible for loading the goods into the Full Load Container, also known as a container yard-container yard (CY/CY) shipment and providing the container details to SEKO.

• Container Details:

  • Provide details of the containers used, including number, size, and seal number.

• Packing Information:

  • Specify which PO items are packed into each container.

  • Ensure the total quantity packed matches the total quantity on the POs.

CFS Load Booking Type

SEKO's warehouse or a designated CFS (Consolidation and Forwarding Station) will handle the loading of goods into containers.

Start on the Booking form Tab/Section

• Check each box if correct and amend any details if changes have been made 

• Ensure Marks and numbers and Description of goods matches carton markings

• Complete all checks /updates and select “Next” to move onto the next tab

• Now you will complete the Goods Details tab

• Amend any details that have changed, Cartons, cbm, PO’s Kgs etc  

• Save any changes Before you move onto the next tab

• Select “Next” for Select Orders, this will show you how many PO lines you have already selectd

• Do you have to add any more orders ? 

• Yes- If you need to add in any orders not already on this shipment, search the PO and then select “Upload/Pack Purchase Order”

• No – move onto next tab Confirm Quantities

• For any new PO picked, it will show a Zero QTY for Booked and Shipping, you must manually update the required shipped amount. As this PO was not on the original booking that was sent for Client approval.

• Confirm Quantities - the Shipped QTY with automatically default to your booked QTY

  • If this has changed you MUST update the shipped QTY

  • You cannot also ship a ZERO QTY this is highlighted in red and there is a Pop Up advising you to update

  • You can update QTY or Delete the line using the small “Bin” icon on the line 

• If your clients has requested in their Supplier manual to update the Shipped cartons / cbm / Net Kgs per line, please complete (these are not mandatory)

• The Shipped Quantity in Packing of containers, must match your Packing list 100%

• When completed select Save to ensure all your updates are added 

• If completed move onto the next tab – Upload Documents 

Uploading Documents

• Upload Documents – you must upload your 

  • Final Packing List

  • Commercial Invoice

• Select Upload Docs, search for the documents

• When documents selected you will receive a pop up and using the drop-down selection confirm the applicable document uploading 

• Then select upload

• Repeat this process until all documents are uploaded 

• Now I can view all the documents that I have uploaded, again I can use the “Bin” icon to delete if I have made a mistake and uploaded the incorrect document 

• Move onto next and final tab when you have checked all documents are correct 

• As with the booking stage, you must double check all the information on the last page prior to hitting Submit

• After you submit you cannot make any changes, your QTY and Final Packing list must be 100% accurate 

  • Your client will be viewing this data for Supplier Compliance going forward

• When you select Submit it will be sent to local SEKO office 

• After you submit the shipment a confirmation of shipment reference and the local SEKO branch the shipment was sent to is advised

• View my shipment on the Booking list 

Shipments Pending Documents

This Task tile lists all Shipments created from the Vendors bookings where either the Commercial Invoice or the Packing Lists have not been uploaded yet.

Click “Shipments Pending Documents” Task tile to View Shipment status, details and Upload Pending Documents.

Helps to monitor the status of crucial shipping documents associated with each shipment. It provides visibility into the document lifecycle, from creation to receipt, ensuring timely submission and preventing potential delays in the shipping process.

• Document types for tracking:

  • Packing List (Factory Packing List & Spare Part Packing List)

  • Commercial Invoice (Factory Invoice & Commercial Invoice & Spare Part Commercial Invoice)

• Document Status:

  • Green Check Mark - Indicates that the document has been received and is complete.

  • Amber Warning - Indicates that the document is overdue and requires immediate attention.

  • 🕐 Clock - Indicates that the document is pending and has not yet been received.

• Documents are Overdue if they have not been attached and:

  • 2 days have elapsed since due/CoB for Packing List and Commercial Invoice documents

  • 5 days have elapsed since due/CoB for Housebill/Airwaybill documents

Upload Pending Documents:

1. Click Upload icon

2. Select file in your drive to upload

3. Select document Type

4. Click Upload button