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Bookings
Booking List
Navigate to Supply Chain Menu → Shipments → Booking List
View confirmed shipment All Booked Shipments on the Booking list or view specific Bookings based on the search filter used in Search Panel
Booking Status/States:
Draft - when a booking has been created but not submitted
Submitted Booking - when a draft booking is submitted
Cancellation Requested - when the Vendor requests a cancellation for a Booking
Cancelled - when the Origin Agent approves the cancellation request made by the Vendor
Draft SI - when a submitted Booking is edited via the ‘Pending Shipment Instructions (SI)’ tile
Submitted SI - when a draft Shipment Instruction (Draft SI) is submitted
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Click VIEW icon to show Booking Details Screen where you can:
Request Booking Cancellation
Print Booking Form
*Click Buttons on the Bottom Left of the screen
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Booking Add
To Add a new Booking: Navigate to Supply Chain Menu → Bookings → Booking AddAdd a new Booking
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all MANDATORY fields will have a red Asterixis *
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✔ – Complete
! – Currently working on
X – To complete
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Section 1: Booking Information
Booking Form (Basic Information:)
Consignee: Select the final recipient of the shipment.
Supplier/Vendor: Select the supplier or factory responsible for the shipment.
Final Delivery Point: Choose the final destination for the shipment.
Booking Reference: Enter a unique reference number for the booking.
Booking Type: Choose the appropriate booking type (e.g., CFS Load, Vendor Load).
Branch: Select the SEKO local office handling the shipment.
Mode of Transport: Choose the mode of transport (Air, Ocean, or Road).
HBL Release Type: Select the appropriate release type for the House Bill of Lading.
Incoterms: Select the Incoterm applicable to the shipment.
Ports: Select the origin and destination ports.
Save and Proceed:
Once all required fields are filled, click "Save & Next" to move to the next section.
Section 2: Goods Details
Shipment Details:
Cargo Ready Date: Enter the expected departure date from the vendor's warehouse or factory.
Target Handover Date: Enter the expected handover date to the carrier or CFS.
Total PO Quantity: Ensure the total quantity matches the sum of all PO line items.
Container Requirements: If applicable, specify the number of containers needed.
Packaging Details: Provide information on packaging materials (e.g., wood packaging, DG goods, MSDS).
Marks and Numbers: Enter any specific markings or numbers for the shipment.
Save and Proceed:
Once all required fields are filled, click "Save & Next" to move to the next section.
Section 3: Select Orders
Search for PO numbers and select the relevant ones.
Click checkbox to select PO number header or select each PO line number if partial shipping is needed
Click “Pick Purchase order” button
Repeat above steps If you have an additional PO to add to the booking
Click Next to Continue
You can only allocate 1 PO at a time
Section 4: Confirm Quantities
Allocate the correct quantity for each SKU in the “Booked QTY” column
Once all POs are allocated and quantities are confirmed, Click Next to Continue
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Total booked quantity matches the Total PO QTY you entered on the Goods Details section
Section 5: Upload Documents
Upload Documents:
Upload the booking form and any other required documents.
Ensure correct document naming and categorization.
Section 6: Submit Booking
Review the booking summary.
Click "Submit" to finalize the booking.
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Navigate to Supply Chain Menu → Shipments → Cancellations
This List all Cancellation Requests created from the Booking List Details Screen or via Load Booking in iHub.
Use Search Panel to filter specific Bookings.
Cancellation Requests are sent to Origin Agent for confirmation.
Shows Cancelled Booking (Confirmed by Origin Agent) on another Tab
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