Bookings

Booking List

Navigate to Supply Chain Menu → Shipments → Booking List

View All Booked Shipments on the Booking list or view specific Bookings based on the search filter used in Search Panel

Booking Status/States:

• Draft - when a booking has been created but not submitted

• Submitted Booking - when a draft booking is submitted

• Cancellation Requested - when the Vendor requests a cancellation for a Booking

• Cancelled - when the Origin Agent approves the cancellation request made by the Vendor

• Draft SI - when a submitted Booking is edited via the ‘Pending Shipment Instructions (SI)’ tile

• Submitted SI - when a draft Shipment Instruction (Draft SI) is submitted

Click VIEW icon to show Booking Details Screen where you can:

1. Request Booking Cancellation

2. Print Booking Form

*Click Buttons on the Bottom Left of the screen

Booking Add

To Add a new Booking: Navigate to Supply Chain Menu → Bookings → Booking Add

all MANDATORY fields will have a red Asterixis *

The Tool bar at the top of the page identifies the sections you have completed, what you are working on and what you still must complete.

• ✔ – Complete

• ! – Currently working on

• X – To complete

Section 1: Booking Information

1. Booking Form (Basic Information)

   • Consignee: Select the final recipient of the shipment.

   • Supplier/Vendor: Select the supplier or factory responsible for the shipment.

   • Final Delivery Point: Choose the final destination for the shipment.

   • Booking Reference: Enter a unique reference number for the booking.

   • Booking Type: Choose the appropriate booking type (e.g., CFS Load, Vendor Load).

   • Branch: Select the SEKO local office handling the shipment.

   • Mode of Transport: Choose the mode of transport (Air, Ocean, or Road).

   • HBL Release Type: Select the appropriate release type for the House Bill of Lading.

   • Incoterms: Select the Incoterm applicable to the shipment.

   • Ports: Select the origin and destination ports.

2. Save and Proceed:

   • Once all required fields are filled, click "Save & Next" to move to the next section.

Section 2: Goods Details

1. Shipment Details:

   • Cargo Ready Date: Enter the expected departure date from the vendor's warehouse or factory.

   • Target Handover Date: Enter the expected handover date to the carrier or CFS.

   • Total PO Quantity: Ensure the total quantity matches the sum of all PO line items.

   • Container Requirements: If applicable, specify the number of containers needed.

   • Packaging Details: Provide information on packaging materials (e.g., wood packaging, DG goods, MSDS).

   • Marks and Numbers: Enter any specific markings or numbers for the shipment.

2. Save and Proceed:

   • Once all required fields are filled, click "Save & Next" to move to the next section.

Section 3: Select Orders

1. Search for PO numbers and select the relevant ones.

2. Click checkbox to select PO number header or select each PO line number if partial shipping is needed

3. Click “Pick Purchase order” button

4. Repeat above steps If you have an additional PO to add to the booking

5. Click Next to Continue

Section 4: Confirm Quantities

1. Allocate the correct quantity for each SKU in the “Booked QTY” column

2. Once all POs are allocated and quantities are confirmed, Click Next to Continue

Section 5: Upload Documents

1. Upload Documents:

   • Upload the booking form and any other required documents.

   • Ensure correct document naming and categorization.

Section 6: Submit Booking

1. Review the booking summary.

   • Click "Submit" to finalize the booking.

Once you have confirmation the booking is complete, supplier requires to communicate directly with the local Origin SEKO office the below 

• Confirmation of a new booking submitted on SEKO360-DCM, attach a copy

• SEKO 360 unique shipping reference  

• Supplier booking form (which you have saved from DCM)

• Creation date

• Expected handover date 

Shipments

Cancellations

Navigate to Supply Chain Menu → Shipments → Cancellations

This List all Cancellation Requests created from the Booking List Details Screen or via Load Booking in iHub.

• Use Search Panel to filter specific Bookings.

• Cancellation Requests are sent to Origin Agent for confirmation.

• Shows Cancelled Booking (Confirmed by Origin Agent) on another Tab