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Bookings
Booking List
View All Bookings that are Submitted by Vendor and Add Shipment and Container details, Routing (Vessel/Flight) accordingly.
Navigate to Supply Chain Menu → Bookings → Booking List
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This will load All Bookings that are Submitted by Vendor.
Click Icons on the Grid to:
Expand/Collapse - Click
to view PO Line item detailsView- Click
to View Booking details , Edit where you can also: Add Shipment details, Cancel Booking, Print Booking FormClick
to Add Goods Received DateClick
to Add Document Full Set Upload DateClick
to View Uploaded Documents
View specific Bookings
Use search filter in the Search Panel:
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Search Options
Search Panel
You can select one or multiple options to refine your search
Type the Booking Ref/HB REF/Shipment
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Ref
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or Select
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Client, Transport Mode
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Click SEARCH button
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Header
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Filter tool
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Click Column Header → Filter
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Select on the options or Type keywords to search.
Each column will have a different filer criteria. Utilize “contains” on filter which will not restrict the search
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EDIT/ADD Shipment Details to a Booking
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Click VIEW icon
Click Print Booking Form button
Click Download icon on the top right to Download Document in your Computer
Click Print icon on the top right to Print Document to a printer connected to your Computer
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Data Push
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Booking Push List
Shipment Push List
Shipments
Shipment List
Navigate to Supply Chain Menu → Shipments → Shipment List
View confirmed shipment shipments and their Status/State depending on the Search criteria used in the search panel.Booking
Shipment Status/States
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DRAFT – Shipment has been started (Shipment Reference is given from the time you select the customer on the first page of SO Creation) but not completed or submitted to customer for approval
REQUEST AUTHORISATION – Shipment has been sent to the customer for approval and awaiting response
AUTHORISED TO SHIP – Shipment has been sent to the customer for approval and customer has given okay to proceed, as proposed
AMEND – Shipment has been sent to the customer for approval and customer would like some changes made to the booking before approving to proceed
CONFIRM ON BOARD – Shipment has departed and confirmed on board by origin office
Print Shipment details Report
Click VIEW icon
Click Print button (down left of the grid)
Shipment Report window will appear
Click Download icon on the top right to Download Document in your Computer
Click Print icon on the top right to Print Document to a printer connected to your Computer
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Shipment Messages
Send message to DCM users (Client or Vendor) for any concerns regarding the Shipment
Go to Messages tab
Click New Button
Type/Select user in the TO field
Type/Add Subject and Message Body (your concern)
Click SAVE button
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The sent message will be visible to the receiver’s Messages Inbox
Shipment Add
Origin Agent can Add Shipment even without Vendor Booking.
Navigate to Supply Chain Menu → Shipments → Shipment Add
Add a new Shipment
Click Shipment Add Menu
Click on the ‘+’ to add shipment against the relevant customer
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You will be directed to the Draft Shipment window to Add details on each section:
Containers - Add Container Details
Routing - Add Vessel
When creating bookings we should be following the individual customers SOP, however if no additional rules, please follow the below guidelines -
1 shipment should be created for multiple suppliers under LCL mode if shipping on the same vessel
1 shipment should be created for 1 shipper when booked under FCL mode
1 shipment should be created for 1 shipper when booked under BCN mode
Booking must be sent for approval
Mode of transport should be changed from LCL to FCL if CBM meets the minimum volume (as per individual customer SOP)
For ocean shipments – the container and seal number would not be known at this stage so you can add as “TBC” or leave blank
For air shipments – again follow the above mentioned steps. On confirming on board, the container reference would be the master bill reference with no spaces
Size – For ocean shipments your options are LCL/ 20/ 40/ 40HC/ 45
For air shipments your standard airline container sizes are listed
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Enter your gross weight, number of cartons and cubic meters (an approximate value is fine at this stage but should be as advised by the supplier/ vendor
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You also have an option to confirm whether this shipment is part of a BCN or the container is a GOH container. Simply tick the relevant box if applicable. Leave un-ticked if not required.
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Click on ‘add’ at the bottom of the page if you have more than 1 container to include in your booking. You can follow the same process as above to update all additional container details.
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Automatic Notification will be sent to Client when a shipment is submitted by Origin
Email Subject is “Shipment Requiring Authorisation”
Status Report All
Navigate to Supply Chain Menu → Shipments → Status Report All
Provides full PO list and their current status/state (Shipment Status & Container Status)
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Cancellations
Navigate to Supply Chain Menu → Shipments → Cancellations
Shows List of Booking Cancellation Request and Cancelled Booking
To Cancel:
Search in the List or Use search Panel for particular Booking to cancel
In the Cancellation Request Tab, Click “Process” icon to Review request
To Reject - Click “Reject Cancellation Button”
To Approve - Type Cancellation Response and then Click “Approve Cancellation” Button
Cancelled Booking will appear on the “Cancelled” Tab
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Containers
Container List
Navigate to Supply Chain Menu → Containers → Containers List
Select Containers from Supply Chain and you can then search for your specific container by entering in the applicable Shipment reference or container number User can search for specific Containers to which Shipments are linked to and vise versa. Shipment Details and status can be viewed.
Click + icon to expand and see PO details for the specific container.
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Container PO List
Navigate to Supply Chain Menu → Containers → Containers PO List
User can search for specific Containers to which Shipments are linked to per PO Line number.
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Sailing Schedule List
Navigate to Supply Chain Menu → Sailing Schedule List
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