Bookings
Booking List
View All Bookings that are Submitted by Vendor and Add Shipment and Container details, Routing (Vessel/Flight) accordingly.
Navigate to Supply Chain Menu → Bookings → Booking List
Expand/Collapse - Click to view PO Line item details
View- Click to View Booking details, Edit Shipment details, Cancel Booking, Print Booking Form
Add Goods Received Date
Add Document Full Set Upload Date
View Documents
View specific Bookings
Use search filter in the Search Panel: Type the Booking Ref/Shipment Ref /House Bill Ref/Client or Select Branch or Transport Mode then Click SEARCH button.
Use Header Column Filter tool: Click Header → Filter → Select on the options or Type keywords to search
EDIT/ADD Shipment Details to a Booking
Navigate to Supply Chain Menu →Bookings → Booking List
Click VIEW icon
Click Edit Shipment button
Add Shipment, Container and Routing details (Flight/vessel).
Cancel Booking
Navigate to Supply Chain Menu →Bookings → Booking List
Click VIEW icon
Click Cancel Booking button
Select Reason
Click Submit
Download or Print Booking Form
Navigate to Supply Chain Menu →Bookings → Booking List
Click VIEW icon
Click Print Booking Form button
Click Download icon on the top right to Download Document in your Computer
Click Print icon on the top right to Print Document to a printer connected to your Computer
Data Push
Shows Booking and Shipment Push for Clients that have subscribed to these Push Services
Booking Push List
Shipment Push List
Shipments
Shipment List
Navigate to Supply Chain Menu → Shipments → Shipment List
View confirmed shipment and their Status/State depending on the Search criteria used in the search panel.
Booking Status/States:
DRAFT – Shipment has been started (Shipment Reference is given from the time you select the customer on the first page of SO Creation) but not completed or submitted to customer for approval
REQUEST AUTHORISATION – Shipment has been sent to the customer for approval and awaiting response
AUTHORISED TO SHIP – Shipment has been sent to the customer for approval and customer has given okay to proceed, as proposed
AMEND – Shipment has been sent to the customer for approval and customer would like some changes made to the booking before approving to proceed
CONFIRM ON BOARD – Shipment has departed and confirmed on board by origin office
Shipment Add
Navigate to Supply Chain Menu → Shipments → Shipment Add
Add a new Shipment
Click Shipment Add Menu
Click on the ‘+’ to add shipment against the relevant customer,
Select Orders
Assign Products
Shipment Details
Containers - Add Container Details
Routing - Add Vessel
Documents
Notes
Review/Submit
When creating bookings we should be following the individual customers SOP, however if no additional rules, please follow the below guidelines -
1 shipment should be created for multiple suppliers under LCL mode if shipping on the same vessel
1 shipment should be created for 1 shipper when booked under FCL mode
1 shipment should be created for 1 shipper when booked under BCN mode
Booking must be sent for approval
Mode of transport should be changed from LCL to FCL if CBM meets the minimum volume (as per individual customer SOP)
For ocean shipments – the container and seal number would not be known at this stage so you can add as “TBC” or leave blank
For air shipments – again follow the above mentioned steps. On confirming on board, the container reference would be the master bill reference with no spaces
Size – For ocean shipments your options are LCL/ 20/ 40/ 40HC/ 45
For air shipments your standard airline container sizes are listed
Enter your gross weight, number of cartons and cubic meters (an approximate value is fine at this stage but should be as advised by the supplier/ vendor
You also have an option to confirm whether this shipment is part of a BCN or the container is a GOH container. Simply tick the relevant box if applicable. Leave un-ticked if not required.
Click on ‘add’ at the bottom of the page if you have more than 1 container to include in your booking. You can follow the same process as above to update all additional container details.
If you are only including 1 container, click on ‘add & continue’
Status Report All
Navigate to Supply Chain Menu → Shipments → Status Report All
Provides full PO list and their current status/state (Shipment Status & Container Status)
Cancellations
Navigate to Supply Chain Menu → Shipments → Cancellations
Shows List of Booking Cancellation Request and Cancelled Booking
Containers
Container List
Navigate to Supply Chain Menu → Containers → Containers List
Select Containers from Supply Chain and you can then search for your specific container by entering in the applicable Shipment reference or container number
Container PO List
Navigate to Supply Chain Menu → Containers → Containers PO List
Sailing Schedule List
Navigate to Supply Chain Menu → Sailing Schedule List
Select “Port of Origin” and “Port of Destination” to Populate data (Required search Filter)
To Narrow and filter search, select 'Within”. select “Carrier” or Type Vessel Name (Optional search Filter)
