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Bookings
Booking List
View All Bookings that are Submitted by Vendor and Add Shipment and Container details, Routing (Vessel/Flight) accordingly.
Navigate to Supply Chain Menu → Bookings → Booking List
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This will load All Bookings that are Submitted by Vendor.
Click Icons on the Grid to:
Expand/Collapse - Click
to view PO Line item detailsView- Click
to View Booking details , Edit where you can also: Add Shipment details, Cancel Booking, Print Booking FormClick
to Add Goods Received DateClick
to Add Document Full Set Upload DateClick
to View Uploaded Documents
View specific Bookings
Use search filter in the Search Panel:
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Search Options
Search Panel
You can select one or multiple options to refine your search
Type the Booking Ref/
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HB REF/Shipment Ref or Select Client, Transport Mode,
Click SEARCH button
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Header
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Filter tool
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Click Column Header → Filter
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Select on the options or Type keywords to search.
Each column will have a different filer criteria. Utilize “contains” on filter which will not restrict the search
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EDIT/ADD Shipment Details to a Booking
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Add a new Shipment
Click Shipment Add Menu
Click on the ‘+’ to add shipment against the relevant customer
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You will be directed to the Draft Shipment window to Add details on each section:
Containers - Add Container Details
Routing - Add Vessel
When creating bookings we should be following the individual customers SOP, however if no additional rules, please follow the below guidelines -
1 shipment should be created for multiple suppliers under LCL mode if shipping on the same vessel
1 shipment should be created for 1 shipper when booked under FCL mode
1 shipment should be created for 1 shipper when booked under BCN mode
Booking must be sent for approval
Mode of transport should be changed from LCL to FCL if CBM meets the minimum volume (as per individual customer SOP)
For ocean shipments – the container and seal number would not be known at this stage so you can add as “TBC” or leave blank
For air shipments – again follow the above mentioned steps. On confirming on board, the container reference would be the master bill reference with no spaces
Size – For ocean shipments your options are LCL/ 20/ 40/ 40HC/ 45
For air shipments your standard airline container sizes are listed
Enter your gross weight, number of cartons and cubic meters (an approximate value is fine at this stage but should be as advised by the supplier/ vendor
You also have an option to confirm whether this shipment is part of a BCN or the container is a GOH container. Simply tick the relevant box if applicable. Leave un-ticked if not required.
Click on ‘add’ at the bottom of the page if you have more than 1 container to include in your booking. You can follow the same process as above to update all additional container details.
If you are only including 1 container, click on ‘add & continue’
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Automatic Notification will be sent to Client when a shipment is submitted by Origin
Email Subject is “Shipment Requiring Authorisation”
Status Report All
Navigate to Supply Chain Menu → Shipments → Status Report All
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Shows List of Booking Cancellation Request and Cancelled Booking
To Cancel:
Search in the List or Use search Panel for particular Booking to cancel
In the Cancellation Request Tab, Click “Process” icon to Review request
To Reject - Click “Reject Cancellation Button”
To Approve - Type Cancellation Response and then Click “Approve Cancellation” Button
Cancelled Booking will appear on the “Cancelled” Tab
Containers
Container List
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