Bookings

Booking List

Navigate to Supply Chain Menu → Shipments → Booking List

View All Booked Shipments on the Booking list or view specific Bookings based on the search filter used in Search Panel

Booking Status/States:

• Draft - when a booking has been created but not submitted

• Submitted Booking - when a draft booking is submitted

• Cancellation Requested - when the Vendor requests a cancellation for a Booking

• Cancelled - when the Origin Agent approves the cancellation request made by the Vendor

• Draft SI - when a submitted Booking is edited via the ‘Pending Shipment Instructions (SI)’ tile

• Submitted SI - when a draft Shipment Instruction (Draft SI) is submitted

Click VIEW icon to show Booking Details Screen where you can:

1. Request Booking Cancellation

2. Print Booking Form

*Click Buttons on the Bottom Left of the screen (see below)

Booking Add

To Add a new Booking: Navigate to Supply Chain Menu → Bookings → Booking Add

all MANDATORY fields will have a red Asterixis *

The toolbar on the Header Section shows your progress:

• Green checkmark (✔): This means you've finished that section.

• Exclamation point (!): This means you're currently working on that section.

• Red X (X): This means you still need to complete that section.

Section 1: Booking Form

1. Add Booking Information - Complete the fields especially the ones with mark *Required.

   • Consignee: Select the final recipient of the shipment.

   • Supplier/Vendor: Select the supplier or factory responsible for the shipment.

   • Final Delivery Point: Choose the final destination for the shipment.

   • Booking Reference: Enter a unique reference number for the booking.

   • Booking Type: Choose the appropriate booking type (e.g., CFS Load, Vendor Load).

   • Branch: Select the SEKO local office handling the shipment.

   • Mode of Transport: Choose the mode of transport (Air, Ocean, or Road).

   • HBL Release Type: Select the appropriate release type for the House Bill of Lading.

   • Incoterms: Select the Incoterm applicable to the shipment.

   • Ports: Select the origin and destination ports.

2. Save and Proceed:

   • Once all required fields are filled, click "Save” then click “Next" to move to the next section.

Alternatively, You can also click the section header to move to the next section (e.g. Goods Details)

Section 2: Goods Details

1. Shipment Details: Complete the fields especially the ones with mark *Required.

   • Cargo Ready Date: Enter the expected departure date from the vendor's warehouse or factory.

   • Target Handover Date: Enter the expected handover date to the carrier or CFS.

   • Total PO Quantity: Ensure the total quantity matches the sum of all PO line items.

   • Container Requirements: If applicable, specify the number of containers needed.

   • Packaging Details: Provide information on packaging materials (e.g., wood packaging, DG goods, MSDS).

   • Marks and Numbers: Enter any specific markings or numbers for the shipment.

2. Save and Proceed:

   • Once all required fields are filled, click "Save” then click “Next" to move to the next section.

Alternatively, You can also click the section header to move to the next section (e.g. Select Orders)

Section 3: Select Orders

1. Allocate PO lines

a. Manually add 1 PO at a time - Type PO numbers in the search box and click SEARCH button

b. Upload Multiple POs using csv file - Click “Upload Purchase Order” button below the grid

2. Click checkbox to select PO number header or select each PO line number if partial shipping is needed

3. Click “Pick Purchase order” button

4. Repeat above steps If you have an additional PO to add to the booking

5. Click Next to Continue

Columns in CSV file for “Upload Purchase Order”

PONumber: required

LineId: Optional

ProductCode: required

Size: Optional

BookedQty or Quantity: required

csv file sample for uploading :

PoNumber,LineID,ProductCode,Size,BookedQTY
PO030124,101,PO030124-A,Small,1
PO030124,102,PO030124-B,Medium,1

Section 4: Confirm Quantities

1. Allocate the correct quantity for each SKU/Product Code in the “Booked QTY” column

2. Once all POs are allocated and quantities are confirmed, Click Next to Continue

Section 5: Upload Documents

• Optional at this stage

• Click “Upload Docs” button or Skip

• Click Next to Submit Booking

Section 6: Submit Booking

Final step in the Booking process:

1. Review the booking summary

2. Read Terms & Condition and Toggle YES button to Agree

3. Enter your name

4. Click "Submit" to finalize the booking

5. Confirmation message will appear that “Your booking has been updated”. Take note of the Booking Ref#

6. Click “Print Booking Form” to Print document

7. Click “Add New Booking” to create new

Shipments

Cancellations

Navigate to Supply Chain Menu → Shipments → Cancellations

This List all Cancellation Requests created from the Booking List Details Screen or via Load Booking service in iHub.

• Use Search Panel to filter specific Bookings.

• Cancellation Requests are sent to Origin Agent for confirmation.

• Shows Cancelled Booking (Confirmed by Origin Agent) on another Tab