WMS - Task Tracker
- Mai Labagnoy
Overview
The Task Tracker is a tool designed to monitor and record activities within a Distribution Center (DC) that are not typically tracked by the SEKO360 system. It provides a flexible way to manage various tasks, allowing users to initiate and conclude their assigned duties efficiently.
The Task Tracker enhances operational oversight by centralizing task management. It ensures that all work performed, whether on the go (mobile/HHT) or at a desktop, is accurately logged, providing a clear picture of daily operations.
This feature needs relevant admin and user permissions.
Task Tracker Menu (Desktop)
DC Tasks
Admin User have comprehensive control over the Task Tracker system, including configuring tasks, managing user activities, and overseeing system-wide settings.
This function allows admin users to define the list of tasks available for selection within a specific DC.
Log in to the Seko360 as DC Admin user on the desktop.
Navigate to Logistics → Task Tracker
Click DC Tasks
This will take you to the Task Admin screen.
You will see a list of existing tasks (if any) that you can Edit or Delete. You will also be able to Add new task.
Creating and Managing Tasks for a DC
Create a new task:
Click on the "Add New Task" button.
Enter the "Task Name"
(Optional) Add a brief description for the task in the “Notes”
Click "Save" to add the task to the DC's available task list.
Edit an existing task:
Select the task from the list you wish to modify.
Click on the "Edit" icon
Make the necessary changes to the "Task Name" or "Description."
Click "Save" to apply the changes.
3. Delete a task:
Select the task from the list.
Click on the "Delete" icon
Confirm the deletion when prompted, Click “Delete” button to confirm
“Delete” is disabled if a task is already in use
Auto Complete task - This is an automated system function that runs at a predetermined time to ensure no tasks remain perpetually "started."
At a set scheduled time (e.g., end of the workday), the system will automatically add a "stop" time to any task that has been started but not yet concluded by a user.
Click on the clock icon and set Time
Click “Apply” button
User Tasks
This function allows admin users to manage tasks for users.
Log in to the Seko360 as DC Admin user on the desktop.
Navigate to Logistics → Task Tracker
Click User Tasks This will take you to the User Task Admin screen.
Stopping Other User's Tasks
This function allows administrators to manually stop a task for another user, particularly useful if a user forgets to stop their own task.
Purpose: To correct instances where a user failed to stop their task on time.
Permissions: Users with relevant admin permissions (e.g., Manager).
Steps:
In the User Task Admin screen, locate the task you wish to stop. You can also use search function by typing user name, task name, or client.
Click on the "Stop Task" icon in the “Actions” column
A prompt will appear, to confirm the action to stop the task.
Click "Stop" button.
The task record will then reflect the stop time. as the Finish Date time.
Creating Historic Tasks
In situations where a user was unable to record their task at all (e.g., due to device malfunction), an administrator can create a complete task record on their behalf.
Purpose: To ensure all tasks are accurately recorded, even if initial recording by the user was not possible.
Permissions: Users with relevant admin permissions (e.g., Manager).
Steps:
Click “Add Historic Task” button in the User Task Admin screen.
You will be prompted to enter the following details:
User: Select the user for whom the task is being created.
Client: Select the relevant client.
Task: Select the specific task from the predefined list.
Start Date Time: Enter the start date and time of the task.
End Date Time: Enter the stop date and time of the task.
Click "Save" button to finalize the task entry.
My Tasks (Desktop)
This function allows a Desktop Admin user to initiate the recording of a task for any user.
Start and Stop Own task
Navigate to Task Tracker Menu → "My Tasks"
To "Start New Task", You will be prompted to choose:
User: Select the user assigned for the task.
Client: Select the relevant client for this task.
Task: Select the specific task you are about to begin from the available list.
Click the "Start" button.
A confirmation message will appear, and a record will be created noting the current time as the task's start time.
When Done, Click the "Stop" button.
A confirmation message will appear, and a record will be created noting the current time as the task's finish time.
My Tasks (Mobile/HHT)
This function allows a mobile user to initiate the recording of a task.
Start and Stop Own task
Log in to the Mobile/HHT
Navigate to Task Tracker Menu → "My Tasks"
To "Start New Task", You will be prompted to choose:
Client: Select the relevant client for this task.
Task: Select the specific task you are about to begin from the available list.
Click the "Start" button.
A confirmation message will appear, and a record will be created noting the current time as the task's start time.
When Done, Click the "Stop" button.
A confirmation message will appear, and a record will be created noting the current time as the task's finish time.
